I just thought I would add a follow up having used 2Do seriously for nearly two weeks, and let me say it was a revelation.įirstly, the checklists feature allows me to massively reduce down the number of lists I needed to keep, e.g. It’s great that developers work on such fantastic things. I am sure the in those softwares everybody can choose between really fine programs. I would have to give this a much too complex tag which is not flexible and takes quite a while to think about it. With only ONE context / tag that is NOT possible. it’s a research collaboration and we’re getting a little chaotic in the process, so I search for the tags “research”, “collaboration”, “XYZ lab” - and immediately get my results that I want. I use persons as tags (team members) so that depending on a specific project, sub-project whatever, I use the tag of “person x” and the tag of sub-project “y” and it gives me specifically only the tasks that this person is currently working on “y”. But now having multiple tags I don’t know how I survived without. While I used OF I tried hard to (be able to!) use only one context and tried to tell myself that that’s okay. Well, maybe not exactly what you need.Īnd again - those softwares are not for everyone. I have not tried that yet (as I don’t need those extended archive options), but you maybe could manage your say monthly SEO reports and completed tasks as separate lists which you archive (separately) then exclude the finished list from syncing (and adding a new list for next month). That’s actually a good point! All I know is that you can archive “lists” (which as you say are projects). So that’s sth I don’t understand why it is so hard to implement?! But you can manually sort in 2Do (which maybe not everybody knows, but the dev should )) and so you just staple the tasks in their logical order and done. I wrote 2Do on Twitter regarding that, because the developer, couple of months ago, said that - say a smart list that’d show only the first item in the list - wouldn’t work very well because that depends than on the sorting. It’s not so much that 2Do doesn’t have it (I got used to it like I got used to OF having only one tag/context) - but grrrr. No solution for the sequential tasks yet - it’s driving me crazy that I can’t find a (nice!) workaround. If you’re interested I can show my solution to “reviews” in 2Do -which is quite nice as you can give them a personal touch and forces you a little more to think what “in a global DB sense” is more or less important. Having a proper way to review the entire thing is fantastic to declutter and act on things that maybe got forgotten or are just not relevant anymore. The URL scheme also provides your UID in verbatim.And yeah, as many people here mentioned before: Another thing that I didn’t think I would actually miss is proper the review feature. It works like a charm in iThoughts or 2Do but should also work in many other apps (try cmd+k in Text Edit for example). It extracts the UID (10 or more consecutive numbers in the file name, step 2) and inserts a URL in the form of thearchive://match/1108160947 (step 3).Ī (for my use case) convenient and fast method to glue notes to other applications that accept URL schemes and jump directly to them when I need to. It uses the saved collection to let you choose a file name (step 1). ![]() ![]() Macro 2: insert URL to note in archiveĪgain, the logic is similar to the macro in the other post. Don't forget to adjust the two file paths to match your archive location. The macro updates the list every time a new file is added to the archive. The benefit is, that you can use the resulting list (saved in the variable zettelkastenFiles) in different macros. In modification to the other post, the "collect part" now gets it's own macro. It searches your archive folder and saves a list of file names for later use. The logic behind this macro is described in the other post. The following two macros provide a system-wide palette to insert URL-linkbacks to TheArchive Macro 1: collect archive files Linking back from tool x to note y can become more complex.įortunately, The Archive provides a URL scheme to insert links that point to your notes (details are described here). I know, you could discuss that matter philosophically, but down on earth I love using (to name a few) iThoughts for brainstorming oder 2Do for task management. Use case: going "software agnostic" almost certainly results in the use of different tools to work with your notes. It is a slight variation of the workflow described in this post. Here is another little tweak for The Archive using Keyboard Maestro.
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